How to Choose the Board Portal

Working with an online board portal is a way to simpler, more organized and more dependable meetings. However, choosing a trusted and reliable vendor and platform is important, as it can promote positive results of your project and eliminate risks.

Board Portal and Its Successful Use

Board Portal Software is one of the best methods used for the achievement of excellent interaction between the representatives of the board of directors. Irrespective of the size and importance of the project or business idea, it requires a sufficient number of board members and well-planned governance. To achieve the maximal results out of the communication between these parties, people frequently use digital boardrooms.

Basically, that’s an efficient tool that facilitates the discussions and advances governance. Traditionally, the platform includes voting tools, messaging options, meeting minutes, agenda features and similar options that promote seamless communication. Opting for proper portal software you will not only simplify the communication but also help your board work efficiently. In general, the use of a board portal saves corporate secs and preserves directors’ time.

Once you are ready to start the search for a perfect digital portal, pay due attention to several tips that will help you make the right decision:

• Estimate your current solution and find your pain points. Eliminated expenses and high level of security are only the minor advantages of the paperless option;
• Identify the must-have functions you are looking for;
• Check all the selected portals on different resources;
• Make sure the digital portal has offline syncing and applications for iOS and Android;

Top 3 Board Portal Providers

While the modern market is filled with a range of advantageous options, check the list of top 3 best board portals, including:

How Digital Board Room Protects the Data

Board meetings and other forms of communication are important for any business. It’s obvious that some of them are more important, as they may be strategic pillars, where each detail matters and can influence the direction and its results. Therefore, it’s inevitable to be prepared for every meeting. The digital boardroom is the exact solution, which can simplify your task and ensure that everything you mentioned, did, handed and shared is 100% confidential and safe.

This dedicated tool assists overcoming all the existing and potential challenges you may face, when it comes to data protection and organization of the working process. In other words, the digital board tool is an indispensable part of up-to-date business communication.

Board members are usually responsible for the security of board communication governance, as well as a range of other processes that include the organization of the executive board, supervisory board and management board meetings, protection of documents and other files shared in the course of the meetings and reporting on the results.

The task is quite challenging, especially if the company has numerous members of the board. At the same time, the data shared and discussed during the meetings are ultimately important for the company. Various financial details and strategic issues can have a direct influence on the future development and existence of the organization. Therefore, the quality of boardroom communications is essential, as well as safety.

Online portals meet the leading demands, requirements, and needs of customers offering them an easy-to-use interface, maximal convenience, and simplicity of the board communication, undeniable security of all the documents they share, as well as other features valued by board members. Trusted and reliable vendors guarantee that all the uploaded information will be safely stored within the board portal and will not be passed to the third party.

With the innovative and powerful communication tool, companies get an exclusive chance to coordinate the work of the boards without any complications. No time limits, reduced costs and eliminated travel expenses are the main advantages. The cloud-based solution is the only way to have confidential and secure communication that will support and promote the cycle of the boards.

Board Portal Software for Simple and Secure Board Meetings

Changing the form of communication among the members of the board may be time-consuming but it always remains effective. Board portal software will help you eliminate the existing problems and complications in discussions and other processes. A digital solution is hosted in the cloud and is aimed at meeting the requirements and needs of the governance boards. With a quality digital boardroom, you may be sure all the information and details of the meeting are safely preserved before, during and after the process.

Nowadays there are few companies that use the traditional way of board communication. The vast majority of corporations take advantage of the paperless process. Project management platforms and video conferencing are only a few convenient aspects of the board portal use, while a reduced number of paper documents and other benefits can considerably simplify the task. In fact, online board meetings are usually associated with a complete transformation of collective communication and decision making. Simplified processes, improved organization, better management, and more secure information exchange are guaranteed with the board portals.

Following the reviews, the overwhelming majority of governance boards specify two main factors that make the use of digital portals efficient:

• The simplicity of use. The online meeting place not only creates a perfect workspace for successful and flawless board communication but also simplifies several processes, especially organization and reporting. Sending invites, uploading, viewing and editing data, communication between the attendees and drawing up the agenda cannot be easier. Additionally, the platform can be accessed from any desktop or mobile device.
• Safety. The board portal is the way to the digitalization of the management meeting cycle. However, the undeniable safety of the process should not be underestimated. The secure virtual space features an up-to-date encryption system, access permission tool and other safety measures that make communication confidential.

In addition, virtual board rooms help save money, time and storage costs of the company. Reduction of the most common issues, like critical information being stolen or lost, documents not received and attendees not available will help you advance any project and achieve positive results much faster.

Board Portal Reviews for Easier Comparison

All the board portal software is specially designed to facilitate the process of governance and enhance the board meeting results. This technology is packed with all the necessary tools to help the board of directors keep focused on what matters during their next board meeting. Our board portal reviews are aimed at a comprehension of the essential features and significant benefits of virtual board room technologies offered by various vendors. Analyzing different aspects of board management technologies will help us to know why boardrooms have become more than useful tools for making meetings and collaboration more efficient. They have transformed the board of directors gatherings into productive working sessions, and their comparison will assist you in selecting the most suitable board portal technology for your individual business needs.

Our boardroom comparison evaluates the features and merits of the most worthwhile board portals existing in today’s market. When analyzing the board software products, we have considered the following aspects:

• Practicality and functionality of numerous board portal solutions;
• Ease of use and convenience;
• High-security level offered by different vendors;
• Useful features of board portal products.

Our team of experts is trying to make sure that every detail is checked before you arrive at your final choice as to which software will suit your needs the most. Check out our board room comparison and board portal reviews to learn the details.

Compare Board Portal Vendors

Board of directors often participate in decision-making, so it’s imperative to ensure the confidentiality of their work. If your board of directors has come to the conclusion that they can no longer work without a board software and you are choosing between various board portal vendors, it is essential to become familiar with what they all offer to their clients. The choice of board portal software for your individual business needs depends on many factors such as:

• The type of business you own;
• Your budget limitations;
• Individual requirements for this kind of solution.

Before you make your final choice, it is necessary to compare the products and services of different board portal vendors. In this regard, some providers don’t live up to the expectations of their customers by offering wrong and expensive solutions that cost a lot of money but appear to be not useful. Making the best decision means comparing what different board portals vendors provide to their clients.

Board portal vendors comparison process

Real-Time Communication

Perhaps the most valuable thing directors are looking for while choosing a board software is the ability to communicate in a real-time setting. There are several reasons why it is essential:

• Boards need to review critical files;
• They need to share them through a secure platform;
• Directors also must have immediate access to various valuable documents to reduce the costs and time spent on creating their records.

In this way, convenience and productivity are two crucial factors you need to consider when choosing a boardroom. Though, the products of different vendors may vary according to how convenient their instruments are so that it is critical to select only those products that allow your board to work productively and efficiently.

Security Level

When comparing different products for the board room, it is necessary to consider the aspect of security. A right board portal provider should be capable of ensuring a secure technology for the directors’ needs. Every board portal vendor should be able to answer such questions as:

• How will the privacy of your data be maintained?
• Will all the information remain confidential?
• How secure is it to handle data through online board rooms?

In this regard, Boardmaps and iDeals, as a leading board portal vendors, provide premium-level board meeting software that is characterized by exemplary security features and top-notch encryption technology, meeting all standards and norms of security. They have all the certificates in place to ensure that their products are secure and offer a sufficient level of safety.

Affordability 

The cost of a service is just as important as other aspects, even though boards should also be sure that they get a good value for their money. Most vendors offer many budget-friendly products that have numerous useful features but still allow users to save on costs.

Among others, the ability to create board records online is one of those features that most boards are looking for as it allows saving a lot of money. A good board portal should not only be reasonably priced but also user-friendly and intuitive to speed up the process of learning how to use all of its features. In general, board portals offered by different vendors allow saving time and money in many ways so that this investment will definitely pay off in the future.

Major Features of the Board Management Software

Many features need to be present in the board portals. Boardroom software should give boards the ability to:

• Have control over user activity;
• Set permissions regarding the access to sensitive documents by particular users;
• Communicate in real-time setting and distribute documents;
• Add comments and annotations highlighting some crucial moments;
• Have access to unlimited data storage.

All these features are a great asset that all boardroom users can enjoy if they choose a reliable board portals software vendor. Some of the board room vendors offer special tools aimed at assisting boards in every aspect of their company management. In any way, when you are about to choose board management software, every client needs to be sure that he knows all about different vendors and their products and services. Compare and select board portal providers with the assistance of our selection guide.