Board portal is a digital tool that ensures more efficient, organized, and simpler board meetings. Choosing a trusted and reliable board portal software is important, as the software can promote positive results for your board of directors and eliminate risks.
Best Board Portals
Board Management Software Tools
Board management software, also called board portal software, is one of the best tools to achieve excellent interaction among the representatives of the board of directors. Directors frequently use a virtual boardroom to achieve maximum results out of board communication.
Basically, board management software facilitates discussions and advances board governance by giving board directors access to board software tools like:
- Polls and voting;
- Agenda builder;
- Meeting minutes builder;
- Activity dashboard;
- Attendance control;
- Analytics and reports.
There are many similar board software options that promote seamless communication. Opting for a proper board of directors software will not only simplify the communication but also help your board work efficiently. In general, the use of a board portal saves corporate secs and preserves directors’ time.
Once you are ready to start the search for perfect board management software, pay due attention to several tips that will help you make the right decision:
- Identify the must-have functions you are looking for;
- Check all the selected board portals on different resources;
- Make sure the board meeting software has offline syncing and applications for iOS and Android;
Top 3 Board Portals
While the modern market is filled with a range of advantageous options, check the list of top 3 best board portals, including:
BoardMaps is a dedicated tool that will ease the management of the board. With this software, you will never have to go through the hell of boring, long, and unproductive meetings.
- Likelihood to Recommend90%
- Customer Support90%
- Ease of Use95%
IDeals Board Portal helps the board directors focus on solving important issues and implementing new ideas rather than trying to manage proper work of the team.
- Likelihood to Recommend90%
- Customer Support97%
- Ease of Use90%
Boardvantage Board Portal is a powerful solution which offers an intuitive interface and strong security necessary for successful and flawless communication of directors and executives.
- Likelihood to Recommend86%
- Customer Support85%
- Ease of Use84%
Board Portal Efficiency Indicators
Following the reviews, majority of governance boards specify three main factors that make the use of digital board portals efficient:
- Simplicity. The online board meeting not only creates a perfect workspace for successful and flawless board communication but also simplifies several processes, especially organization and reporting. Sending invites, uploading, viewing and editing data, communicating among meeting attendees, and drawing up the agenda cannot be easier. Additionally, virtual board meetings can be accessed from any desktop or mobile device.
- Safety. The board portal is the way to the digitalization of the management meeting cycle. However, the undeniable safety of the process should not be underestimated. The secure board portal software features an up-to-date encryption system, access permission tool, and other safety measures that make communication confidential.
- Savings. Virtual boardroom helps save money, time, and storage costs for the company. Reduction of the most common issues, like critical information being stolen or lost, documents not received, and attendees not available, will help you advance any project and achieve positive results much faster.
Board Portal Security
Board management software assists in overcoming all the existing and potential challenges you may face when it comes to data protection and online board meeting management.
Online board meetings are important for any business. It is obvious that some board meetings are more important than others, as they may be strategic pillars, where each detail matters and can influence the direction and its results.
The virtual boardroom is the best online board meeting solution, which can simplify your task and ensure that everything you did, handed, mentioned, and shared is 100% confidential and safe.
Online board meeting software meets the leading demands, requirements, and needs of customers offering them an easy-to-use interface, maximum convenience, simplicity of the board communication, undeniable security of all the documents they share, as well as other features valued by board members. Trusted and reliable board of directors’ portal vendors guarantee that all the uploaded information will be safely stored within the board portal and will not be passed to the third party.
Security of the Board Software is ensured by:
- 256-bit AES Encryption
- Multi-factor Authentication
- Remote Locking
- Access Controls
- ISO Certification
- SOC-2 Compliance
- 4096-bit RSA Encryption
- Electronic Signature
Paperless Board Software Advantages
Board portal software will help you eliminate the existing problems and complications of board governance. Paperless board software was developed to meet the requirements and needs of the governance boards. With a quality virtual boardroom, you are ensured all the governance processes will be more efficient.
Nowadays there are few companies that use the traditional way of board communication. Majority of corporations take advantage of the paperless board meeting software. Project management platforms and video conferencing are only a few convenient aspects of the board portal use, while a reduced number of paper documents and other benefits can considerably simplify the task.
In fact, online board meetings are usually associated with a complete transformation of collective communication and decision making. Simplified processes, improved organization, better management, and more secure information exchange are guaranteed with the board portals.
Here are the main advantages of paperless meeting software:
- Board software saves costs.
- Documents are better protected yet easily accessible.
- The administrator controls interactions with the board documents.
- No need to create and store a lot of hard copies.
- It takes less time to prepare for a board meeting.
- Archived documentation is always at your fingertips.
- More engagement during board meetings.
- Paperless software is eco-friendly.
Board Software Features
Many features need to be present in the board portals. Boardroom software should give boards the ability to:
- Have control over user activity;
- Set access permissions to sensitive documents for users;
- Communicate in real-time setting and distribute documents;
- Add comments and annotations highlighting some crucial moments;
- Have access to unlimited data storage.
All these features are a great asset that all virtual boardroom users can enjoy if they choose a reliable board portals software vendor. Some of the boardroom software vendors offer special tools aimed at assisting boards in every aspect of company management.
When you are about to choose board management software, every client needs to be sure that he knows all about different vendors and their products and services. Compare and select board portal providers with the assistance of our selection guide.
Real-Time Communication Within Best Board Portals
Perhaps the most valuable thing directors are looking for while choosing the best board portals is the ability to communicate in a real-time setting. There are several reasons why it is essential:
- Boards need to review critical files
- They need to share them through a secure platform
- Directors also must have immediate access to various valuable documents to reduce the costs and time spent on creating their records
Given these reasons, convenience and productivity are two crucial factors you need to consider when choosing a virtual boardroom. Though the products of different vendors may vary according to how convenient their instruments are, it is critical for you to select only those products that allow your board to work productively and efficiently.
Board Portal Comparison
If your board of directors has concluded that they can no longer work without board software and you are making board portal comparisons among various board portal vendors, it is essential to become familiar with what all these vendors offer to their clients.
Doing a board portal software comparison for your individual business needs depends on many factors such as:
- Type of business you own
- Budget limitations
- Security level
- Major features assessment
- Individual requirements for this kind of solution
- Test during free trial
Before you make your final choice, it is necessary to compare the products and services of different board portal vendors as some providers don’t live up to the expectations of their customers. Some vendors offer expensive solutions costing a lot of money but appear to be not useful to the clients. Making the best decision means comparing what different board portals vendors provide to their clients.
Board Portal Reviews for Easier Comparison
All the board portal software is specially designed to facilitate the process of governance and enhance the board meeting results. This technology is packed with all the necessary tools to help the board of directors keep focused on what matters during their next online board meeting. Our board portal reviews are aimed at a comprehension of the essential features and significant benefits of virtual boardroom technologies offered by various vendors.
Analyzing different aspects of board management technologies will help us to know why boardrooms have become more than useful tools for making meetings and collaboration more efficient. They have transformed board of directors’ gatherings into productive working sessions. Their comparison will assist you in selecting the most suitable board portal technology for your business needs.
Characteristics to Compare
Our board portal comparison evaluates the features and merits of the most worthwhile board portals existing in today’s market. When comparing the board software products, we have considered the following aspects:
- Practicality and functionality of numerous board portal solutions;
- Ease of use and convenience;
- High-security level offered by different vendors;
- Useful features of board portal products.
Our team of experts is trying to make sure that every detail is checked before you arrive at your final choice as to which board software will suit your needs the most. Check out our board portal comparison and board portal reviews to learn the details.