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Every modern company has to implement technology into the workflow to sustain the competition. And a virtual board portal should be the first software the business adopts because when the team of leaders is organized, the whole firm works more efficiently. BoardMaps offers a versatile solution that can fit a company of any size and in any field.
|Action Item Tracking||yes|
|Archiving & Retention||yes|
|Member Account Access||yes|
|Active Directory Integration||yes|
|Email Invitations & Reminders||yes|
|Secure Data Storage||yes|
|Electronic Signature Capture||yes|
|Real Time Reporting||yes|
|Drag & Drop Interface||yes|
The features of BoardMaps support the natural cycle board members go through. It consists of three stages. The first one is the preparation for the meeting, the second one is the meeting itself. And the third one involves the execution of the plan, developed during the discussion, and, of course, preparation for the next meeting.
The first stage – preparation for the meeting – is crucial for the discussion to be fruitful. Usually, directors have little to no time to share updates with each other all the time. That’s why every meeting turns into listening to each team member explaining what’s going on in their department. Obviously, once all the information is told and all the papers are reviewed, a lot of time has already passed, and everyone gets quite tired. BoardMaps allows leaders to skip the updates and jump straight to the decision-making process.
Directors can share documents and issues within the board portal before the meeting so that everyone stays updated. All the papers can be dynamically updated to keep the information true. Also, users can create agendas in advance and even propose drafts of possible solutions to the issues. And while the agenda of the meeting is being established, directors can propose matters to it.
Then everyone will arrive at the meeting being totally prepared for the discussion. That’s when using BoardMaps becomes even more convenient – even remote directors can join the meeting thanks to this software. You can broadcast the conversation both to online and offline users. And if remote leaders can’t participate actively in the debate, they can express their vision using a voting tool.
The process gets even easier when all the participants can access the information in the BoardMaps. And as the decisions are made, directors can turn them into action items in the virtual board of directors portal, assign to the right person, and even set the deadlines for tasks. Thus, nothing remains forgotten, and the base for productive work is set.
Once the meeting is over, all the minutes are saved automatically. Using BoardMaps directors can send reminders and see statistics on the performance of the company. Also, they can leave and organize comments under action items to use them as a basis for future meetings. Thus, the workflow becomes extremely structured, and it’s easy to follow the processes.
Advantages of BoardMaps software
BoardMaps offers unique features you will not find in other board portals from leading providers. Among such functions is the ability to request documents from participants and the opportunity to propose matters to the agenda. Drafts of decisions are also something you won’t have in any other software.
BoardMaps allows transforming decisions into action items which makes it easier to jump straight to the work and save a bit of time. Tasks can be organized into cascades to divide the large goal into feasible actions. Also, users can manage tasks from their calendar, which is extremely convenient. If directors need to refer action items to another meeting or participant, they can effortlessly do it in BoardMaps.
Even though there are a lot of features, the interface of the board portal is not overloaded. All functions are organized neatly and you will find them without any issues. The service is very user-friendly, and it’s unlikely that any directors will encounter problems using it. BoardMaps is easy to implement and get started with. And if you ever face any struggle, specialists will come to help you out. The support team of BoardMaps is available round the clock.